1. How we typically use or share your dental/health information: We need your consent before we disclose protected health information except in the following scenarios or the disclosure is for a medical emergency and we are unable to obtain your consent due to your condition or the nature of the medical emergency. We typically share your dental/health information in the following ways:
- T = Treating You: We can share your health information with a provider in our Sensational Smiles network. We can use your dental/health information and share it with other professionals (such as other dentists, physicians or healthcare providers carrying out treatment we do not provide, pharmacists, medical or dental laboratory personnel) who are treating you. We may ask for you consent prior to disclosures for treatment. Example: A doctor treating you for an injury asks another doctor about your overall health condition.
- P = Payment/Billing: We can use and share your dental/health information to bill and get payment from health plans or other entities. We may ask for you consent prior to disclosures for payment. Example: We give information about you to your health insurance plan so it will pay for your services.
- O = Organizational Operations: We can use and share your dental/health information in connection with our healthcare operations to run our practice, improve your care, and contact you when necessary. We may ask for you consent prior to disclosures for organizational operations. Examples of healthcare operations can include: business planning, management and administrative services, quality assessment/improvement and licensing activities, evaluating our dental professionals and job performance activities, conducting training programs and education, as well as accreditation, certification, licensing or credentialing activities.
2. Other uses and disclosures for sharing your dental/health information: We are allowed or required to share your information in other ways that contribute to the public good, such as public health and research. We must meet many conditions in the law before sharing your information for these purposes. For more information see: hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html
3. Public health and safety: We can share dental/health information about you for certain public health and safety situations such as: preventing disease; helping with product recall; reporting adverse reactions to medications; reporting suspected abuse, neglect, or domestic violence; disaster relief efforts, and preventing or reducing a serious threat to anyone’s health or safety.
4. Research: We can use or share your information for health research if you don’t object.
5. To comply with the law: We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we are complying with federal privacy laws.
6. Respond to organ and tissue donation requests: We can share health information about you with organ procurement organizations.
7. Work with a medical examiner or coroner: We can share dental/health information with a coroner and medical examiner when an individual dies.
8. Address workers’ compensation, law enforcement, and other government requests: We can use or share dental/health information about you for worker’s compensation claims, for law enforcement purposes or with a law enforcement official, unless required by law. We can also use or share dental/health information about you with health oversight agencies for activities authorized by law. Similarly, for special government functions such as military, national security, and presidential protective services.
9. Respond to lawsuits and legal actions: We can share dental/health information about you in response to a court or administrative order, or in response to a subpoena. We will consult legal counsel upon receipt of such documents.
10. Other state law considerations: We are required to describe any state or other laws that require greater limits on disclosure. For example, we will not share any substance abuse, HIV/AIDS, or psychotherapy treatment records without your written permission.